The import module allows to import accounting bookings from a flat file.

 

The source file has to be a *.csv delimited by semi-columns defined as follows :

 

Field Number

Field Name

Description

Data Type

Max. Length

Decimals

Description of the contents of the field

1

Date

Date

Date

10

-

Compulsory

Format dd.mm.yyy

2

Voucher Nb.

Accounting document Nb.

String

10

-

Optional

3

Text

Input phrase

String

100

-

Compulsory

 

If the import concerns a predefined entry, you can fill this field with its code (short description). WinBIZ will automatically fill in:

- The debit account;

- The credit account;

- The amount.

4

Cpt_debit

Debit account

String

12

-

Compulsory

5

Cpt_credit

Credit account

String

12

-

Compulsory

6

Montant

Amount

Numerical

15

2

Compulsory

7

Journal

Ledger

String

1

-

Optional.

 

The admitted codes are:

- d: Miscellaneous;

- s: Wages;

- a: Purchases;

- v: Sales;

- i: Inventories;

- m: Assets;

- o: Starting balances;

- b: Closing;

- x: Reversals.

 

If the WinBIZ installation has NOT only the accounting module activated, ONLY the d code should be used.

8

ME_cours

Exchange rate

Numerical

12

6

Compulsory if the entry is in a foreign currency

9

ME_mnt

Amount in foreign currency

Numerical

15

2

Compulsory if the entry is in a foreign currency

10

TVA_taux

VAT rate

Numerical

5

2

Compulsory if the entry includes VAT

 

The VAT rate is automatically retrieved from the VAT type specified in the field Nb 20 if this field is not filled in. Otherwise, the VAT rate will be taken from the VAT rate specified in the account subject to the VAT.

11

TVA_mnt

VAT amount

Numerical

15

-

Compulsory if the entry includes VAT

12

TVA_cpt

Account subject to the VAT

String

1

-

Compulsory if the entry includes VAT. The codes admitted are:

 

d : Debit account is subject to VAT

c : Credit account is subject to VAT

13

TVA_typ

VAT type

Numerical

1

-

Compulsory if the entry includes VAT. The codes admitted are:

- 1 : No VAT

-2 : VAT due (to be paid)

- 3 : Input VAT

- 4 : Excluded tax

 

The VAT type is automatically retrieved from the VAT type specified in the field Nb 20 if this field is not filled in. Otherwise the VAT type will be taken from the VAT rate specified in the account subject to VAT.

14

TVA_meth

 

TVA calculation method

Numerical

1

-

Compulsory if the entry includes VAT. The codes admitted are:

1 : Gross

2 : Net

 

If you choose the Net type, WinBIZ will automatically create a 2nd line containing the VAT.

The VAT calculation method is automatically retrieved from the VAT type specified in the field Nb 20 if this field is not filled in. Otherwise the TVA calculation method will be taken from the account subject to VAT. As last resort, if nothing is specified in the account, the Gross calculation method is used by default.

15

TVA_soum

Share liable to VAT in %

Numerical

6

2

Optional. WinBIZ defaults this value to 100% if the value is omitted.

16

Ecr_monnai

Foreign Currency Code

Numerical

4

-

This column is ignored during the import.

 

The currency of the entry is defined by the currency of the accounts involved in the entry.

17

Ecr_monqte

Quantity of the Foreign Currency rated

Numerical

6

-

Quantity of the foreign currency to which the exchange rate is applied.

The 0 value is allowed only for the entries using only the local currency.

18

Comment

 

String

80

-

This column is ignored during the import.

19

Ecr_ana

Analytical entry

String

20

-

Analytical account number. It's not possible to use distribution diagrams.

20

Ecr_vtcode

VAT Code or VAT Number

String

20

 

If the VAT type has to be specified via the VAT code manually entered by the use in the VAT types, then use:

<vt_code=ABC> : where the VAT type Code is ABC

 

If the VAT type has to be specified via the VAT number used in the VAT types, then use:

<vt_number=220> : where the VAT number is 220

 

Keep in mind that, in case you have more than one VAT type using the same VAT number, the first one will be selected. The first solution, via the VAT Code, is the more precise and flexible.

 

 

 

General considerations:

The file to be imported must contain all the columns mentioned above. The order of the columns is compulsory.

The name of the fields does NOT determine the content.

The optional fields must be in the file, but can be left empty.

Some programs can generate NULL values in their exports. This value is not always supported during the import. The only way to know if it is possible to exploit the files created by your program is to test them yourself.

If you import entries without foreign currencies and without VAT, you can create a file and fill in only the columns from 1 to 6.

If you import entries involving foreign currencies, fill in columns 1 to 9, and columns 16 and 17.

Entries are automatically numbered by WinBIZ during the import. This is in order to avoid duplicates.

Only "simple bookings" can be imported. If you have to import "multiple bookings" you will need to import a "simple booking" for each line that composes the "multiple booking".

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